At Kloeckner, we are constantly striving to be more efficient every day. Just think, you would spend less time doing the things that you don’t enjoy and more on the things that bring satisfaction, happiness and productivity. Some people are actually very adept at efficiency. They manage every manageable moment so they have more time for themselves to do the things that add value. Here are four techniques to help with our efficiency.
1. Work overtime less and increase your productivity
Did you ever wonder where the working week of 40 hours came from? In
1926, Henry Ford, American industrialist and Ford Motor Company’s founder,
performed experiments with interesting outcomes: by reducing your regular
working hours from 10 to 8 and shortening your work week from 6 days to 5, your
productivity improves drastically. The more you work, the less efficient and
productive you will be in the short and long term. “Scheduled Overtime Effect
on Construction Projects”, a report issued by The Business Roundtable in 1980
“Where a work schedule of 60 or more hours per week is continued longer
than about two months, the cumulative effect of decreased productivity will
cause a delay in the completion date beyond that which could have been realized
with the same crew size on a 40-hour week.”
2. Don’t say “yes” too often
20 percent of the effort produces 80 percent of the outcomes, according to the Pareto Principle; however, 80 percent of the effort is consumed by 20 percent of the outcomes. Instead of working harder, we should concentrate on those attempts that generate 80% of the outcomes. We’re going to have more time to concentrate on the key functions. We should stop saying “yes” to assignments that result in little or nearly no results- That’s it.
In a 2012 study published in the Journal of Consumer Research, researchers split 120 students in 2 groups. One group was trained to use “I can’t”, while the other was trained to use “I don’t”. The results were interesting:
The students who told themselves “I can’t eat X” chose to eat the chocolate candy bar 61% of the time. Meanwhile, the students who told themselves “I don’t eat X” chose to eat the chocolate candy bars only 36% of the time. This simple change in terminology significantly improved the odds that each person would make a more healthy food choice.
Next time you need to avoid saying yes, say “I don’t”.
doing everything yourself and start letting people help you
If you keep trying to do everything yourself, you’re going to lose your
sanity and/or burnout. Whichever comes first. If other people offer to help
you, take it. You’re not being selfish, lazy, careless, or inconsiderate.
Some of us grew up with a “figure it out yourself”
mentality, but sometimes – it’s really nice having someone else do a bit of the
heavy lifting. You don’t have to do everything yourself all the time despite
what society may have taught you. We can’t be good at everything, but we are
definitely all good at something.
Just having friends nearby can push you toward productivity. “There’s a
concept in ADHD treatment called the ‘body double,’ ” says David Nowell, Ph.D.,
a clinical neuropsychologist from Worcester, Massachusetts. “Distractable
people get more done when there is someone else there, even if he isn’t
coaching or assisting them.” If you’re facing a task that is dull or difficult,
such as cleaning out your closets or pulling together your receipts for tax
time, get a friend to be your body double.
4. Stop being a perfectionist
“We found that perfectionism trips up professors on the way to research productivity. The more perfectionistic the professor, the less productive they are,” Dr. Simon Sherry, a Dalhousie University Psychology Professor who conducted research on perfectionism and productivity, tells University Affairs magazine. Dr. Sherry found a robust correlation between increased perfectionism and decreased productivity.
Here are some problems associated with being a perfectionist:
- They spend more time than required on a task.
- They procrastinate and wait for the perfect moment. In business, if it is the perfect moment, you are too late.
- They miss the big picture while being too focused on small things.